- Edit or Create a New Form.
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Click on "Email Autoresponders" from the left hand menu.
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Click on "Admin Emails" from the secondary left hand menu.
- This will open the Admin Email Setup.
NEX-Forms Documentation
Documentation & Tutorials for NEX-Forms version 8.0 and above
Setting up Admin Email Notifications/Alerts
This article will guide you on setting up admin email alerts. These emails are sent to you the administrator or/and specified email addresses when the form gets submitted by your users.
Where to find the Admin Email Notification Setup
Follow the steps below to setup an admin email alert for a form.
Specifying Email Attributes
Email attributes are settings that define how an email is sent and received. These include details like the "From Name" (who the email is from), "From Email" (the sender's email address), "Subject" (the email title), and "Reply-To" (where replies should be directed). These attributes help customize and manage email notifications for both users and administrators.
| Admin Email Attribute Definitions & Defaults | ||
| Attribute | Definition | Default |
| Send Admin Email | Choose whether to send an Admin Email after the form have been submitted. | Yes |
| From Address | This is the address from where the email came from. When replying to the email sent, it will go to this address. | From Address Preset as per Email Presets |
| From Name | This is the name that will be displayed in your inbox to indicate from who sent the email. | From Name Preset as per Email Presets |
| Recipients | A comma seperated list of email addresses that will recieve the admin notification email when a user submits a form. For example: you@yourdomian.com, partner@yourdomain.com | Recipients Preset as per Email Presets |
| BCC | Blind Carbon Copy. Means that a recipient wont see who else recieved the email. Enter a comma seperated list of email addresses that will recieve the admin notification email when a user submits a form. For example: you@yourdomian.com, partner@yourdomain.com | Empty |
| Reply-To | Sets the reply address for the email. So when you click reply in the email this is the address it will go to. Use an email field's smart data tag here to make this a dynamic email address, in other words, the address the user used when completing the form. | Empty |
| Subject | This is the subject line that will be displayed when you recieve an email in your inbox. | Subject Preset as per Email Presets |
| Attach uploaded Files | When having file uploader fields in your form you can choose whether to attach these file(s) to the email. | Yes |
Admin Email Body
In this section you will learn how to build and design an admin email body.
TAKE NOTE:
For the purpose of this exercise we will assume that the form we are creating this email for is a simple contact form consisting of a Name, Email and Query field.
For the purpose of this exercise we will assume that the form we are creating this email for is a simple contact form consisting of a Name, Email and Query field.
Composing the Email Body Content
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Click or stay in Visual Mode
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Compose your email body as you would in any email composer like Outlook or Gmail. Use the default data tag {{nf_form_data}} to generate a table inside the email body of all submitted form data like in the example below, or use individual field data tags as explained in the next section of this article.
Make use of the editor's styling options to enrich the email body text.
Click on the "Add Media" button to insert, for example, an image into the email body form your media library.
Actual Email Example
This example below shows an email generated with the above explained setup after a user submitted our contact form.
Using Field Data Tags
In NEX-Forms Field Data Tags are placeholders used within emails to dynamically insert user input from a form. These tags represent the data collected through the form fields and allow you to display that information in the email that is sent after a form submission.
For example, if you have a form with fields like "Your Name," "Email Address," and "Message," each field would have its own data tag (e.g., {{your_name}}, {{email_address}}, {{message}}). When you use these tags in an email template, NEX-Forms automatically replaces them with the actual input provided by the user. This way, when the email is sent, the data tags are replaced with the corresponding form data.
For example, if you have a form with fields like "Your Name," "Email Address," and "Message," each field would have its own data tag (e.g., {{your_name}}, {{email_address}}, {{message}}). When you use these tags in an email template, NEX-Forms automatically replaces them with the actual input provided by the user. This way, when the email is sent, the data tags are replaced with the corresponding form data.
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While in the Visual mode of the editor place your mouse cursor where you want to insert a field data tag.
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Click on the "+ Add Field Tag" button and all available data tags will show up on the left hand side of the editor.
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Find the field in the list and CLICK on it (in this example we click on the Name field data tag from the left menu).
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The field data tag will automaticaly be generated where your cursor was placed inside the message text.
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We will repeat the above process and complete this example by adding the Email and Query field data tags into the email body.
Actual Email Example
The example below shows an email generated with the above explained field data tag setup after a user submitted our contact form.
TAKE NOTE:
Field Data tags are in essense field lables formatted to lowercase with special characters removed, spaces become underscores, and lastly placed in double braces. For example: if you have a field called "What's Your Email Address?" the data tag will be {{whats_your_email_address}}
You can also use field data tags anywhere in your email setups - Subject lines, From Address, etc.
Field Data tags are in essense field lables formatted to lowercase with special characters removed, spaces become underscores, and lastly placed in double braces. For example: if you have a field called "What's Your Email Address?" the data tag will be {{whats_your_email_address}}
You can also use field data tags anywhere in your email setups - Subject lines, From Address, etc.
Using HTML and inline CSS
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Click or stay in Text Mode
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Paste your HTML into the form editor. Use inline CSS when styling HTML emails and not CSS classes.
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Go back to the visual view after adding your HTML and insert field data tags into the massage as needed.
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This article was last updated on 19 November 2024
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