Email Setup

How to Setup Email Autoresponders and Notifications

This section will explain how to create Email Autoresponders (User Emails), Email Notifications (Admin Emails) and using field data tags within emails.

How to setup Admin Email Notifications

1. Click on the Email Setup tab on the top nav.

2. The Admin Email Setup is found on the left hand menu.

3. Compose your Admin Notification Email

From Address:
This is the address from where the email came from. When replying to the email sent, it will go to this address.

From Name:
This is the name that will be displayed in your inbox to indicate from who sent the email.

Recipients:
Enter a comma seperated list of email addresses that will recieve the admin notification email when a user submits a form. For example: you@yourdomian.com, partner@yourdomain.com

BCC:
Blind Carbon Copy. Means that a recipient wont see who else recieved the email. Enter a comma seperated list of email addresses that will recieve the admin notification email when a user submits a form. For example: you@yourdomian.com, partner@yourdomain.com

Subject:
This is the subject line that will be displayed when you recieve an email in your inbox.

Attach Uploaded Files:
If you have file uploader fields in your form you can choose whether to attach these file(s) to the email.

Body:
This is where you compose your messsage body. By default use {{nf_form_data}} to recieve a table containing all the submitted data.

How to setup User Email Autoresponders

1. Click on the Email Setup tab on the top nav.

2. The User Email Setup is found on the left hand menu.

3. Compose your User Autoresponder Email

Recipients:
Here you can map an Email Field that is in your form that will capture the user's email address which will be the address the email is sent to. Note the field needs to be validated as an Email field for it to be in this list.
Choose "Dont send confirmation mail to user" if you dont want to sent an email to the user completing the form.

BCC:
Blind Carbon Copy. Means that a recipient wont see who else recieved the email. Enter a comma seperated list of email addresses that will recieve the admin notification email when a user submits a form. For example: you@yourdomian.com, partner@yourdomain.com

Subject:
This is the subject line that will be displayed when you recieve an email in your inbox.

Body:
This is where you compose your messsage body. By default use {{nf_form_data}} to recieve a table containing all the submitted data.

Using Field Data tags in Emails

Field Data Tags or value placeholders can be used in your emails to be replaced by the field's value as submitted from the form.


How to add a Field Data tag to your Email Body

For this example we will asume that there is a field called "Name" in the form.

  1. Place your text cursor where you will want to place a data tag.
  2. Click on the "Add field tag" button.
  3. Scroll to the "Field Tags" section and click on "name".
The Field Data Tag is generated where the text cursor was placed.
NOTE: Data tags are field lables which are formatted to be lowercase with special characters removed, spaces become underscores, and are placed in double braces. For example: if you have a field called "What's Your Email Address?" the data tag will be {{whats_your_email_address}}

You can also use data tags anywhere in your email setups - Subject lines, From Address, etc.


Other Data Tags

Other then field data tags that get info from the form you have a number of other data tags you can use as well.

Default Tags

Form Data Table
{{nf_form_data}} - This will give a complete table of all the submitted form data

From Page
{{nf_from_page}} - This will give you the title of the page the form was submitted from.

Form Title
{{nf_form_title}} - This will give you the forms title that was submmited

Form ID
{{nf_form_id}} - Gives you form's ID that was submitted.

Unique Entry ID
{{nf_entry_id}} - Gives you the unique ID that was used for the submitted data as inserted into the database.

Date & Time
{{nf_entry_date}} - Gives you exact date and time of the when the form was submmited.

IP Address
{{nf_user_ip}} - This will give you the IP address of the user that submitted the form



Logged-in User Tags

User Name
{{nf_user_first_name}} - Returns the logged in user's username.

User First Name
{{nf_user_first_name}} - Returns the logged in user's first name.

User Last Name
{{nf_user_last_name}} - Returns the logged in user's last name.

User Email Address
{{nf_user_email_address}} - Returns the logged in user's email address.

User URL
{{nf_user_url}} - Returns the logged in user's website address.